Last updated: March 2026

Overview

April March Fitness is committed to protecting the privacy of every client and prospective client. This policy explains what personal information we collect, why we collect it, how it is used, and how it is protected.

By using this website or engaging April March Fitness for personal training services, you consent to the practices described in this policy.

Who We Are

April March Fitness is a sole proprietor personal training business operated by April March, based in the Kitchener-Waterloo region of Ontario, Canada. All personal information is collected and managed by April March directly.

For privacy-related questions, contact: aprilmarchfitness@outlook.com

What Information We Collect

We may collect the following types of personal information:

Contact Information — your name, email address, and phone number, provided when you reach out through this website or book a session.

Health Information — medical history, physical conditions, injuries, medications, and fitness goals collected through the PAR-Q+ (Physical Activity Readiness Questionnaire) and intake forms completed prior to training. This is considered sensitive personal information and is handled with the highest level of care.

Session and Program Information — notes related to your training sessions, progress, and programming adjustments made over time.

Website Usage — basic analytics data such as pages visited and time on site, collected through website platform tools. This data is anonymous and not linked to individuals.

Why We Collect It

Health and contact information is collected solely for the purpose of delivering safe, effective, and personalized personal training services. Specifically, it is used to:

• Assess your readiness for physical activity

• Design programming appropriate for your health status and goals

• Communicate with you about sessions, scheduling, and progress

• Fulfill any legal or professional obligations related to client safety

We do not collect information for marketing purposes without your explicit consent, and we do not sell or trade your personal information under any circumstances.

The PAR-Q+ and Health Screening

As part of our intake process, all new clients are required to complete the 2023 PAR-Q+ (Physical Activity Readiness Questionnaire for Everyone). This form is a nationally recognized health screening tool used by qualified exercise professionals across Canada.

Information disclosed on the PAR-Q+ is used exclusively to ensure your safety during physical activity. It is stored securely, kept strictly confidential, and shared only in circumstances where your safety or the safety of others requires it — for example, if you have authorized April March Fitness to communicate with a referring healthcare practitioner.

PAR-Q+ clearance is valid for 12 months from the date of signing. You will be asked to update your screening if your health status changes or at annual renewal.

Sharing Your Information

We do not share your personal information with third parties except in the following limited circumstances:

• With your consent — for example, if you are referred to April March Fitness by a chiropractor, physiotherapist, or other healthcare provider and have authorized communication between your trainer and that practitioner

• As required by law — if disclosure is required by a legal obligation or to protect the safety of an individual

• With service providers — limited technical data may be processed by our website platform (Squarespace) or scheduling tools, governed by their own privacy policies

How We Store and Protect Your Information

Client records, including PAR-Q+ forms and session notes, are stored securely in digital or physical formats accessible only to April March. We take reasonable precautions to protect your information from unauthorized access, loss, or disclosure.

Paper forms are stored in a secure location. Digital records are password protected. We retain client records for a minimum of seven years in accordance with general professional practice standards, after which they are securely destroyed.

Your Rights

Under Canada's Personal Information Protection and Electronic Documents Act (PIPEDA), you have the right to:

• Access the personal information we hold about you

• Request corrections to inaccurate or incomplete information

• Withdraw consent for the use of your information (subject to legal or contractual obligations)

• Ask questions about how your information is being used

To exercise any of these rights, contact us at aprilmarchfitness@outlook.com

Cookies and Website Analytics

This website may use cookies or similar tracking technologies through our website platform to understand how visitors use the site. No personally identifiable information is collected through these tools. You may adjust your browser settings to decline cookies at any time.

Changes to This Policy

This privacy policy may be updated periodically. Any changes will be posted on this page with a revised date. Continued use of this website or our services following any update constitutes your acceptance of the revised policy.

Contact Us

If you have questions or concerns about this privacy policy or how your information is handled, please contact:

April March April March Fitness aprilmarchfitness@outlook.com Kitchener-Waterloo, Ontario, Canada